Notice of AGM 16th June 2015

Hi All

Notice of the Newmarket Hockey Club Annual General Meeting, to be held on Tuesday 16th June 2015, at 7:15pm, for 7:30pm, at The Exning Road Club.

On behalf of the Club Committee, I am pleased to invite you to attend the forthcoming Annual General Meeting (AGM).

Please find attached the agenda. The quorum for the AGM is eleven members. Members who are over 15 have individual single votes at the Annual General Meeting. The AGM is an important constitutional gathering of Newmarket Hockey Club’s members to hear about the progress of the Club, recent and on-going developments and the many achievements of the various sections and their members during the past year.

The meeting also provides a forum for members to put forward their ideas for the future of the Club. The roles that make up the Club are as per the attached document. This also includes a detailed job description for each role.

The Roles are as follows:

The club will be managed through a General Committee consisting of:

a) Chair

b) Vice Chair

c) Secretary

d) Treasurer

e) Men’s Representative

f) Ladies’ Representative

g) Membership Officer

h) Volunteer Co-ordinator

i) Junior Rep

j) Development Co-ordinator

Only these posts will have the right to vote at meetings of the general committee.

The following positions within the committee do not carry voting rights:

a) Club Coach

b) Umpire Liaison Officer

c) Development Representative

d) Welfare Officer

e) Fixture/League Secretary

g) CRB officer

h) Facility Co-ordinator

i) Kit Officer

j) Social Sec

k) Project Officer

l) Fund Sec

m) Webmaster

n) Comms Co-ordinator

There are quite a few positions becoming vacant, including:



Ladies Rep

Volunteer co-ordinator

Umpire Liaison

Welfare Officer

CRB officer

Captain for Ladies 4th team

We have quite a few members who currently hold more than one role, and would be happy to share their work load! If you have thought about taking on a role at the Club, now is an excellent opportunity.

If you would like to discuss any roles and get some more information, please see the attached, and you are welcome to contact current serving members to discuss further any queries about the role or being on the committee: Di, Will, Alex, Mel, Anna, Dave, Adrian.

To officially register your interest, please email Anna Parker on:, or you can put yourself forward on the night.

In the event of more than one person putting themselves forward for a role, they will be given the opportunity to address the members on the night and tell them why they would like the role. The members will then vote to determine who will get the role. In addition, if you have any other business that you feel is relevant to the AGM, then please note that this should be submitted to the secretary, at the above address, at least seven days before the meeting. We would like to urge you to make every effort to attend and support your club. This is your opportunity to have your say and get involved in how your Club is run.

Yours sincerely

Anna Parker


NHC AGM 2015 Agenda

NHC Role Descriptions AGM 2015