Club News

AGM – 1st July – Online Meeting

Dear Members,

I am writing to inform you that the AGM is due to be held on 1st July 2021 at 8:15, after Pay and Play. Our initial aim was to hold this live. However, due to the changes in lockdown easing, this will now be a virtual AGM. The link to the Zoom meeting is at the bottom of the page. Please note, I will be recording the meeting to aid with writing the minutes.

I appreciate that we had an AGM in November. However, that was a delayed AGM caused by COVID lockdown and was voted on at an EGM to allow us to deviate from the constitution. We are now able to hold the AGM virtually and so will adhere to the requirements in the constitution.

All positions on the committee are available and a number of members are standing down after working hard for the club for varying times. These positions do need filling but, in addition, it would be helpful to have a wider range of people from the club to help and contribute their ideas and their insights. For this reason, please consider standing. The positions are below:

Committee Roles

Chair

Vice chair

Secretary

Treasurer

Development Officer

Men’s rep. – will be vacant

Ladies rep.

Membership Officer

Juniors Coordinator

Club Officers

Social secretary – vacant at present

Umpire liaison officer

Fixtures secretary

Welfare Officer

Communications Officer

Webmaster

Kit officer

If you are interested in any positions but would like to know more about the role, please either contact the current role holder or Peter Sargeant for more information. Alternatively, if you would like to stand but could be interested in more than one position, please discuss it with a committee member and we can talk about the best options with you. In order to stand, please send your interest to Simon on Secretary@newmarkethockeyclub.com by 24/06/20.

If you would like to raise any questions at the AGM, please submit these to Simon at Secretary@newmarkethockeyclub.com by the 24/06/20. This will allow us to add them to the agenda for discussion and to be voted on as well as ensuring the committee has had time to think about the question so they can give an answer. It is possible to raise questions on the night but the committee cannot guarantee to have answers available. The reports from different committee members will be sent out shortly for you to read in advance. We do not intend to read out the reports on the night. We look forward to seeing you at the AGM. Voting will be carried out in the same way as the last virtual AGM.

Proxy voting

If you feel that you are unable to attend the AGM but would like to cast votes, please send your votes to me by midnight Monday 28th June. Any votes received by then will be included in the voting on the night.

Voting on the night

We have looked at using an online poll system. However, the easiest and most transparent way is to raise hands at the meeting. This also replicates best how a typical AGM would run. The voting will proceed as follows. The issue being voted on will be stated. You will be asked to raise your hand to vote in favour. Then, when votes have been counted I will lower all hands. Then we will ask for hands to be raised to oppose. The abstaining votes will be the difference between the sum of votes cast and attendees. To raise your hand in the meeting, do one of the following.

  1. Click the “Raise hand” button in the participants tab.
  2. In the mobile app, you can raise your hand by tapping the “Raise hand” option in the more tab.

I look forward to seeing a good turnout of members at the AGM.

Yours sincerely,

Simon Everitt

Zoom details for AGM

Topic: 2021 NHC AGM

Time: Jul 1, 2021 8:15 PM London

Join Zoom Meeting

https://us04web.zoom.us/j/71305489485?pwd=TDNIejdDRlVFeCtyN0ovOHBZWDlsUT09

Meeting ID: 713 0548 9485

Passcode: C88ZhM